FILE: BCBD
AGENDA PREPARATION AND DISSEMINATION
The Superintendent for the Bossier Parish School Board shall prepare, or cause to be prepared, an agenda for all regular School Board meetings. Items of business may be suggested by School Board members, administrative staff, employees, school patrons, or lay citizens of the school district for inclusion on the agenda. The agenda shall not be changed less than twenty-four (24) hours, exclusive of Saturdays, Sundays, and legal holidays, prior to the scheduled time of the meeting.
Each item on the agenda shall be listed separately and described with reasonable specificity. Before the School Board may take any action on the agenda item, the presiding officer shall read aloud the description of the item.
A request to be considered for a place on the agenda of any items or by any group or individual other than a School Board member or the Superintendent shall be filed in writing with the Superintendent no later than seven (7) working days preceding the relevant School Board meeting. Any material to be used must be submitted at the time of the request.
The Superintendent shall be authorized to waive the seven-day requirement if in his/her judgment the matter to be brought before the School Board is of an emergency nature. In the event the seven (7) day requirement is waived, and the agenda has been mailed to School Board members, the Superintendent shall, if time permits, mail to School Board members a supplement to the original agenda. Otherwise, the School Board shall be apprised of his/her action in waiving the time requirement at its next meeting.
The Superintendent shall be authorized to decide which matters are of a sufficient importance to require School Board attention. The Superintendent's decisions may be appealed to the President of the School Board. Matters which should be handled by the Superintendent and staff shall be left off the agenda and handled by the professional staff in order to conserve School Board time. In the event the Superintendent and staff cannot solve the problem to the satisfaction of the person or delegation, the matter shall be presented to the School Board at the earliest possible date.
No School Board member shall be denied the right to have an item placed on the published agenda of a School Board meeting. Except for announcements, requests for expressions of praise, commendations, sympathy, and the setting of dates and times for meetings, an item of business not on the agenda may not be suggested from the floor for discussion except upon unanimous approval of the members present at a meeting. The motion to add an item not on the agenda shall identify the item with reasonable specificity, including the purpose for the proposed addition to the agenda, and shall be entered into the minutes. In keeping with state law and School Board policy, prior to any vote to add an item to the agenda, there shall be an opportunity for public comment on the motion.
All School Board meeting materials and supporting data shall, as far in advance as possible, be disseminated to the members of the School Board so that the materials are received no later than twenty-four (24) hours prior to any School Board meeting, whenever possible.
Revised: December 6, 2012
Revised: December 18, 2014
Ref: La. Rev. Stat. Ann. ยง42:19
Jackson v. Assumption Parish School Board, App. 1 Cir. 1995, 652 So2d 549, 1994-0901 (La. App. 1 Circ. 3/3/95)
Board minutes, 12-6-12, 12-18-14
Bossier Parish School Board