All public work contracts shall contain provisions authorizing the issuance of change orders within the scope of the contract. The Bossier Parish School Board, in order to increase or decrease the amount of a contract after bids have been officially accepted by the School Board, shall require the approval of change orders exceeding $50,000 or any change order exceeding ten percent (10%) of the contract sum or an increase in budget funds is required for a change order. Such change orders shall be submitted by the contractor to the project architect or engineer and upon his/her recommendation, such change orders shall be submitted to the Superintendent for his/her recommendation of action to be taken by the School Board. If approved by the School Board, the Superintendent or designee, in consultation with the architect or engineer, shall put the change order into effect and make it a part of the official contract sum.
The Superintendent is authorized without School Board action to approve any change order that is less than $50,000 or 10% of the amount of the contract sum, whichever is less, provided there remains sufficient budget funds for the project. The Superintendent will inform the School Board members of such change orders approved by the Superintendent.
All change orders shall be in writing. Any change order outside the scope of the contract in excess of the allowable contract limit shall be let out for public bid.
Any change order pertaining to public work which is not required to be put out for public bid shall either be negotiated in the best interest of the School Board or let out for public bid. Where the change order is negotiated, the School Board shall require that said change order be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial contract, no deviations shall be allowed in computing negotiated change order costs.
When it is determined that a change is necessary for completion of the approved scope of a contract, and delay would negatively affect the contracted time frame or cost, the Superintendent or his/her designee may, on recommendation of the architect, authorize a change directive be issued.
The change directive shall not exceed $10,000 and shall be ratified through the change order.
Revised: June 3, 2021
Ref: La. Rev. Stat. Ann. §§38:2211, 38:2212
Board minutes, 6-3-21
Bossier Parish School Board